JOB DESCRIPTION:

The counseling secretary must have the ability to file and maintain accurate records, be a good typist, and effectively utilize the MiStar student information system. The individual must be able to communicate effectively and work collaboratively with administrators, teachers, parents, and students, both in person and by telephone.

DISTRICT OVERVIEW:

Livonia Public Schools employs approximately 1,900 staff members, serving approximately 13,100 students pre-K post secondary. There are 15 elementary schools, 3 middle schools, 3 high schools, 1 career technical center, 1 early childhood center, and 1 vocational and transition center in the school district. The annual budget for Livonia Public Schools is $185 million, with a state funding of $10,000 per pupil.

BENEFITS OF WORKING WITH LIVONIA PUBLIC SCHOOLS:

Newly hired public school employees are eligible for a traditional pension and tax-deferred retirement savings accounts with an employer matching contribution. The pension component guarantees you monthly retirement benefit payments over your lifetime once you meet age and service requirements. Additionally, as a new public-school employee, you will be automatically enrolled in a Personal Healthcare Fund (PHF), which is a portable, tax-deferred investment account that can be used to pay for healthcare expenses in retirement. Livonia Public Schools will contribute a dollar-for-dollar match on the first 2% you contribute.

As an employee of Livonia Public Schools, you will be a part of a team working together in a positive work climate and a culture of mutual respect to support the successful education of children. Beyond the satisfaction of knowing you\"re helping thousands of students grow and learn, you will also have the satisfaction of knowing you are a team member with Livonia Public Schools, which means you will have the following perks of employment available to you:

• Medical insurance, including prescription drug coverage:
  • The district\"s contribution is the maximum allowed by Michigan law.
  • Family coverage eligibility for employees working 30 hours or more per week.
  • Single coverage eligibility for employees working 20 hours but less than 30 hours per week.
  • Optional "cash in lieu" of medical insurance for those who qualify.
• Dental, vision, and life insurance:
  • The district pays 100% of the premium for all employees.
• Long-term disability coverage:
  • The district pays 100% of the premium for employees working 20 hours or more per week.
• Employee Assistance Program for employees and their eligible family members.
  • Completely confidential, short-term counseling service that utilizes a practical approach toward problem resolution and is available 7 days a week, with no cost to the employee.
• Paid holidays; earned vacation, sick, and bereavement days.
• Longevity pay.
• Earn overtime pay beyond 8 hours per day (depending on bargaining unit)
• Paid "act of God" days, such as snow days.

Additionally, the children of employees living outside the district\"s attendance boundaries are eligible to attend Livonia Public Schools via schools of choice if working more than 20 hours/week.

MINIMUM QUALIFICATIONS:

• High school diploma or GED required; Associate\"s or Bachelor\"s degree preferred
• Minimum of five (5) years of experience as an administrative assistant or secretary preferred
• Experience with Parchment (student transcript program) preferred
• Proficiency in Microsoft Office and Excel
• High level of professionalism and confidentiality
• Demonstrated commitment to collaboration and positive working relationships
• Strong verbal and written communication skills
• Exemplary organizational skills

SKILLS REQUIRED

• Ability to work diplomatically with administrators, teachers, parents, and students
• Maintain student records, including filing student photographs, test results, and correspondence
• Process student files entering and exiting the district
• Comply with MICR requirements

• Maintain office equipment (copiers, shredders, etc.)

DUTIES:

• Input course requests for scheduling
• Process student files for transition to high school at the end of the school year
• Receive and process files from elementary schools
• Support main office as necessary

• Other duties as assigned

CONDITIONS OF EMPLOYMENT:

The ability and desire to accept responsibility are essential for this position. Due to the nature of the work, a cooperative and professional working relationship with all office staff is required. Specific details of the position will be discussed with the administrator during the interview and at the time of hire.

This position is classified as a Level II secretarial position, scheduled for eight (8) hours per day, forty (40) hours per week, for a forty-eight (48) week work year.

Salary and benefits shall be in accordance with the terms and conditions of the Agreement between Livonia Public Schools and the Livonia Secretarial Association (MEA).

APPLICATION PROCESS:

All applicants, including current LPS employees, must complete and submit an application through Applitrack which can be accessed through the Livonia Public Schools webpage. All applicants must also upload a cover letter, professional resume, and three current letters of recommendation to their online application. Deadline for applications is 4:00 p.m. - April 14, 2026.

The Livonia Public Schools School District prohibits unlawful discrimination on the basis of race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, marital status, handicap, or disability in any of its educational programs or activities. The following person has been designated to handle inquiries and grievances regarding discrimination based on race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, and marital status-Director of Human Resources, 15125 Farmington Road, Livonia, MI 48154 at (734) 744-2566. The following person has been designated to handle inquiries and grievances regarding discrimination based on handicap or disability-Director of Student Services, 15125 Farmington Road, Livonia, MI 48154 at (734) 744-2524.